CurrencyFair Complaints Procedure
CurrencyFair Limited, Hong Kong Branch, is committed to providing our customers with the highest standard of service, through our product and our Customer Experience team. However, we understand that occasionally there may be times where our product or service do not meet your needs. If this is the case you should contact our Customer Experience team at email@example.com so that we can understand and rectify your concerns or issues when possible. Our Customer Experience team members will be pleased to help. From experience, many customer issues can be easily resolved at this early stage.
If your concerns cannot be resolved at the first point of contact, the matter will be referred to CurrencyFair’s Customer Experience Team Lead/ Manager. They will then do their utmost to help support and resolve any issue or grievance you have.
At this stage, if the issue has not been resolved to your satisfaction, you will be asked to set out your issue in writing, providing as much detail as you can so that we can fully investigate your complaint. Although you have the right to make a formal complaint verbally, in order for us to gain clear understanding of your issues, once you have expressed a wish to make a complaint we will ask you to submit your complaint by email, clearly detailing your CurrencyFair ID and outlining fully the nature of your complaint.
All of our team receive full training on recognising, managing and escalating a complaint. Our complaints procedure and your rights as a consumer are outlined below. The procedure has been designed in line with the recommendations and requirements of our regulators and the Hong Kong International Arbitration Centre (HKIAC) Panel of Arbitrators for Financial Services Disputes and the Office of the Ombudsman, Hong Kong.
When you make a formal complaint to us we will:
1. Contact Us
Please contact our Customer Experience team in the first instance at firstname.lastname@example.org. If your concerns cannot be resolved at this first point of contact, the matter will be referred to CurrencyFair’s Customer Experience Team Lead / Manager. You may then be asked to set out your complaint in writing providing as much detail as you can so that the complaint can be fully investigated.
2. Complaint Investigation
The Customer Experience Manager will then contact you at intervals of not greater than 20 business days, starting from the date on which the complaint was made. We will also attempt to resolve your complaint within 40 business days of having received the complaint.
3. External Review
If the complaint has not been resolved to your satisfaction, you may refer the matter to the relevant authority. Full details will be included in our final response letter to you.
If you have any questions or concerns about this Complaints process or if you wish to make a complaint, you may contact the Customer Experience Team on +852 5803 2611 or email email@example.com